[ style:css-dyntoc]

EAST IS BEST (EIB)


MEETING SYSTEM FOR MONTHLY DIGITAL COFFEE
< DRAFT >
Žiga, Natasa

Fourth Digital Coffee meeting:
    Thursday, 2 September 2021 at 10.00 CET / 11.00 EET / 12.00 MSK
    → https://meet.jit.si/eastisbest

Next Digital Coffee meetings:
    Thursday, 7 October 2021 at 10.00 CET / 11.00 EET / 12.00 MSK
    Thursday, 4 November 2021 at 10.00 CET / 11.00 EET / 12.00 MSK



*** MEETINGS CIRCLE

    This is an experimental, non-hierarchical (digital) network concept, aiming to establish active & (a)live communication between members.

Reasons to start
  • Enable continuous connection between dance art professionals in the CEEC
  • Enable visibility of artists working in the CEEC
  • Enable new international projects & expand existing ones within CEEC (such as co-productions, festival invitations, collaboration projects, research projects etc.)
  • Share of know-how and other resource 
  • Grow CEEC market and expand to the global market


Principles

    Solidarity:
        Each of us does something for the community - such as: moderation of Digital coffee meetings, Pad moderation, sharing information, content etc.)
        Sharing what we already have (time/ people, connections to organisation, connection to artists, festivals & spaces, knowhow & advice).
        ### <d> nothing about resources, like "mutual aid"? section currently sounds more like "Mutual assistance" to me

    Self-governance:
        Filling information on pads should be done by each organisation on their own, sharing PR information (Premieres, Festivals, Int. Events) on EIB Facebook group.
        ###? FB group?
        ### <d> sounds a bit watered down :)

    Mutual care:
        We will provide 6 months of support for technical questions, to adjust to the Pad system:
        → mailto:dance@pekinpah.com
        ### <d> also sounds water down :)

    Self-sustainability:
        The network should be sustainable without external fundings.
        ### why is this here?

    Protocols:
        We create clear protocols: to make things simple, effective & pleasurable.



Protocol
1x monthly we have a JITSI (free equivalent to Zoom!) video meeting here.
Fixed time: First Thursday every month at 10.00 CET or 11.00 EET ; Comment: internal meetings are usually Monday and Tuesday mornings

Your name on Jitsi should include Name, First Letter of surname, Organisation, Abriviation for country (for example: Nataša Z., Exodos, SI) - you can change your visible name anytime on Jitsi.



Structure
    Link for Jitsi meeting is permanent: https://meet.jit.si/eastisbest.

    Everyone should join with video, so that conversation is more personalized 
    limited to 60 minutes
  •     3 minutes introduction by the moderator (we do not wait for the latecomers to start, but people will be able to join the meeting later - !!!check protocol for this INTRODUCTION
  •     45 minutes (up to 15 speakers 3 minutes each briefing) BRIEFINGS
  •     10 minutes for open conversation on EIB common topics & gossips OPEN CONVERSATION
  •     2 minutes for reminding by the moderator about next meeting, pad updatings and good bye-s CONCLUSIONS AND REMINDERS (C&R)

The meetings are recorded, and shared on pads.



    Briefings
  • each speaker that wants to make a 3-min brief needs raise digital hand at the beginning of the meeting (moderator adds numbers in chat) to add a number before their Jitsi name  - we start with no.1 (first one to speak) etc
  • possible topics for briefings: information on new artist/shows, new project starting, new ideas, sharing problems, existing dates for future projects, gossip, new opportunties showing up
  • you do not need to present your own projects but can share/put focus on other projects, artists, organization in your country or CEEC
  • not everyone needs to speak (you only speak if you have something to brief) 
  • after 3 minutes moderator tells you your time is up and you have only the final sentence (!!!check Zoom add-on work timer/clock)
  • aim of briefing is sharing information and not discussion. If (some) members would like to further discuss topics from briefings, they should contact & meet outside the Digital Coffee meetings and make contact directly 


    Open conversation
  • open conversation is moderated with possible topic: of Digital coffee frame - what to change, what to improve; discussion on common projects such as live meetings etc.


    Moderation
  • each of us is moderating meeting(s) - one at a time
  • current moderator at the end of the meeting selects moderator for the next meeting
  • moderator sends the link (###or can it be automatic), does the 3min INTRODUCTION, numbers and moderate speakers, lead OPEN CONVERSATION and prepares 2 min CONCLUSION AND REMINDERS (C&R)### !!!check how if ZOOM is always the same, co-host (moderator?)
  • moderator also records Jitsi, shares recording to cloud provider, writes attendance and conclusion (1000 characters max) on PAD
### we find 3-5 people from our organisations that are good in moderating meetings
### each of them moderates one meeting
### each of us can proposes one person from their organisation if they think they would fit the job
### pad is used for setting names + dates for each moderator


    *** SCHEDULE & CONCLUSIONS FROM MEETINGS


    Set a next meeting



    Archive past meetings


        1st DIGITAL COFFEE MEETING
    4 March 2021, 10.00 CET / 11.00 EET / 12.00 MSK

    Attendance (10): György Szabó (Budapest, HU), Olga Žitluhina, Laiks Dejot Festival (Riga, LV), Assen Assenov, One Week Festival (Plovdiv, BG), Anton Ovchinnikov, Zelyonka Festival (Kiyv, UA), Anika Üprus, SAAL (Tallinn, EE), Iva Sveshtarova, Antistatic Festival (Sofia, BG), Willy Prager, Antistatic Festival(Sofia, BG), Žiga Predan, Pekinpah (Ljubljana, SI), Nataša Zavolovšek, Exodos (Ljubljana, SI)

    Conclusions, tasks & memo (1000 charactes, 6 sentences max.): (writes moderator)
    Conclusion: 10 members were present at the 1st meeting (5 additional members apologised  - they will be present next time) presentation of ways of working with pad & general content of EIB pad, positive attitude to continuation.
    Each member presented briefs (3 minutes). 
    Task: add your organisation info below + write info from your briefs to pad in → TO CHECK 
    EIB facebook group created, invitation sent (members can post and view posts)
    Please think about & write (here on pad) possible moderators for next meetings (Žiga & Nataša will moderate April & May meeting so that we first all get used to the system)
    Memo: György proposed membership of two organisation from Hungary they are regularly working with: Workshop foundation http://wsf.hu & https://sinarts.org/

    Link to Zoom recording (google drive? !!!!CHECK some other cloud service?)
    ### either use https://meet.jit.si (simple mass video call) or https://bigbluebutton.org/ (more full featured)
    1st digital coffee meeting Jitsi recording:
    https://bit.ly/30ap5h4

    ### <D [!!] where are the other meeting logs?

        2st DIGITAL COFFEE MEETING
    1 April 2021, 10.00 CET / 11.00 EET / 12.00 MSK

    Attendance: 


        3th DIGITAL COFFEE MEETING
    6 May 2021, 10.00 CET / 11.00 EET / 12.00 MSK



    Protocol for pads

    (parts of) briefings of speakers can be writen also on the Pad. Please take 15 minutes before or after each meeting to update information in the Members core content on the Pad. 






    *** LIST OF ORGANISATIONS


    Exodos, Ljubljana, SI
    Web site: http://exodosljubljana.si 
    Social media: http://facebook/exodos
    Structure (see tag options below): production (3 artists), int. projects 
    Int. networks: IETM ... 
    Linked to: (name of two organisations they you have invited to join - applicable after 6 months/meetings of use)
    Name of contact: Nataša Zavolovšek, director, producer
    Whatsapp/phone: +386 41 37 37 99
    Email of contact: mailto:natasazavolovsek@gmail.com



    Pekinpah, Ljubljana, SI
    Web site: http://pekinpah.com
    Social media: http://facebook/pekinpah, http://facebook/spiderefestivals, http://instagram/spiderfestival
    Structure (see tag options below): int. festival (June each year, 1000 visitors, inside&outside, dance, performance), production (3-5 artists, medium), int. projects (Dance>Money)
    Int. networks: Kooperativa, IETM, EIB
    Linked to: (name of two organisations they you have invited to join - applicable after 6 months/meetings of use)
    Name of contact: Žiga Predan, director, producer
    Whatsapp/phone: +386 40 505 047
    Email of contact: mailto:ziga.predan@pekinpah.com



    UA Association "Contemporary Dance Platform" (organizer of Zelyonka Festival)
    Web site: http://zelyonka.space/
    Social media: https://www.facebook.com/zelyonka.dancefest.ua
    Structure: International Dance Festival (annual (depending on funding), Inside&outside, up to 3000 visitors, up to 10 days, dance&performance, productions, international projects, workshops, residencies)
    Name of contact: Anton Ovchinnikov, director of the Festival, President of the Association
    Whatsapp/Phone: +38 067 401 2410
    Email: mailto:zelyonkafest@gmail.com



    Trafó - House of Contemporary Arts
    Web site: http://trafo.hu
    Social media: https://www.facebook.com/trafohouse
    Structure: official theatre venue of City Budapest - genre: domestic and international performing arts and visual art
    The season: September - middle June
    venue characteristics:  stage (10x11) 300-500 spectator capacity and studio (7x5) 50 spectator capacity
    int, networks: IETM, EDN, Teatroskope
    Creative Europe cooperation project: Liberty
    Name of contact: Gyorgy Szabo, Lujza Csikos
    Whatsup/phone: Gyuri +36204795768 Lujza +36204006068
    Email: mailto:gyuri@trafo.hu  mailto:lujza@trafo.hu



    Interart Culture Centre, Skopje, N. Macedonia
    Skopje Dance Theater
    Social media: https://www.facebook.com/skopjedt


    Skopje/Shtip Dance Academy
    website: https://fa.ugd.edu.mk/index.php/mk/
    Social media: https://www.facebook.com/SkopjeShtip-Dance-Academy-1412822022334127

    This year festival will take place in Skopje, between 1 to 6 of June. If someone would liek to participate, please contact us before April, 12 2021. 
    If we have to postpone, because of COVID-19, the program will tak eplace in Skopje between in the end of Augost -beginneng of September 2021. 

    It's open air stage, live audience.  
    Contact: Adrijana Danchevska, mailto:adrdanchevska@gmail.com , phone + 389 71 869 641 
    Matea Mijanovikj, mailto:matea.mijanovic@gmail.com, phone + 389 71 375 277  

    We can also organise residence for Skopje Dance Theater, or teaching for the Academy
    Contact: Adrijana Danchevska, adrdanchevska@gmail.com , phone + 389 71 869 641
    Risima Risimkin, mailto:risimarisimkin@gmail.com, phone + 389 70 275 025



    PARTY, LAIKS DEJOT festival, Riga, LV
    Web site: https://www.laiksdejotfestivals.lv / https://www.party.org.lv
    Social media: https://www.facebook.com/festivalsLaiksDejot / https://www.facebook.com/dance.society.party
    Structure:  Producer of dance events, annual International Dance Festival, Inside&outside, up to 1000 visitors, up to 6 days, dance&performance, productions, international projects, workshops)
    Int. networks: Lifelong Dance Practice: Project 45+
    Name of contact: Olga Žitluhina, artistic director, choreographer, dancer
    Whatsapp/phone: +371 29 643439
    Email of contact: mailto:zitluhina@gmail.com



    Kanuti Gildi SAAL, Tallinn, EE – performing arts centre
    Web site: https://saal.ee/
    Social media: https://www.facebook.com/KanutiGildiSAAL
    Structure: non-profit and non-governmental organisation MTÜ TEINE TANTS running venue Kanuti Gildi SAAL. Venue that while presenting curated programme (without company), offering residencies and co- producing freelance artists (ab 10 per year), organising a variety of festivals and other thematic events has been in constant transition along with the natural development of the merging art forms from contemporary dance towards generally performing arts. Working mainly with experimental and innovative in- between and cross breeding artists both locally and internationally.
    Season: September – June
    Festivals: made in Estonia marathon carte blanche type festival of short forms in March, SAAL Biennaal – international performing arts festival every second August, NU Performance festival with invited curators every second October
    venue characteristics:  Kanuti Gildi SAAl stage 10x10x6x5m (audience capacity up to 150 people), Püha Vaimu SAAL 6c10x3,5m, Cellar Hall 8x6x3,5m (with pillar)
    int. networks: Aerowaves
    Creative Europe cooperation project: More Than This
    Name of contact: Annika Üprus / Kanuti Gildi SAAL project manager and festival SAAL Biennaal curator
    Whatsup/phone: +3725175775
    Email: annika@saal.ee




    *** MEMBERS
    • Membership is limited to 36 organisation maximum, for the first two years (counting from 3 December 2020)
    • Maximum number of organisations from each country is 3
    • No boards (present of future), no presidents, no top-bottom approaches, only active members
    • Invited members only.


    Current members (18)

        Žiga Predan, Pekinpah (Ljubljana, SI), Nataša Zavolovšek, Exodos (Ljubljana, SI), György Szabó, Lujza Csikos, Trafo (Budapest, HU), Olga Žitluhina, Laiks Dejot Festival (Riga, LV), Sanja K. Tasić, Hleb/CDUM (Beograd, RS), Jasmina Prolić, ZVKR Festival (Sarajevo, BiH/Orlean, FR) , Ivana K., Periskop (Rijeka, HR), Assen Assenov, One Week Festival (Plovdiv, BG), Anton Ovchinnikov, Zelyonka Festival (Kyiv, UA), Arcadie Rusu, Linotip (Bukaresti, RO), Zvonimir Dobrović, Domino (Zagreb, HR), Ksenija Đjurović, Bitef Festival (Beograd, RS), Anika Üprus, Kanuti Gildi SAAL (Tallinn, EE), Grzegorz Reske, ResKeil (Lublin, Poland), Iva Sveshtarova, Antistatic Festival (Sofia, BG),Willy Prager, Antistatic Festival(Sofia, BG), Risima Risimkin, Interart (Skopje, MK), Christina Liata, Onassis (Athens, GR), Mirna Žagar, Danceweek (Zagreb, Croatia), Martina Vannayová, Nitra Festival (Nitra, SK)


    Protocol: Invitation of new members
    • timeframe for inviting new members (after 6x Digital coffee meetings of current members - to test and consolitade are initial frame)
    • each current member invite 1 to 2 additional organisations (one of these should be developing (young) organisation (to have more diverse generation profiles), it can be from member country of from any other country of CEEC. Invited organisation should work internationaly, should have interest to work in & with CEEC and should be active, optimistic and non-egoistic (open to collaborations), should work as either festival, venue, producers, organisers or similar (not as artists only). 
    • each proposed member should be presented by inviting organisation on a regular Digital coffee briefing & approved by at least 3 different existing members from at least three different countries either on Zoom chat and one weeks after the presentation on EIB Pad. Even if the member is voted by 3 members , if 3 members (from three different countries) are voting against the new member, the membership is not possible. 
    Q: do we do need to have at least one member from each country of CEEC? ###




    *** MEMBERS CORE CONTENT


    Protocol: Members core content

    • Write your name, first letter of surname, organisation, country abbreviation before sentence, question
      • for ex.: Žiga P., Pekinpah, SI: xxx
    • Write 100 characters with spaces maximum (3 sentences).
      • You can add an outside link for more information. 



    → TO CHECK

    Assen A., One Dance Week, BO.: https://onedanceweek.com/en/open-call-big-pulse-dance-alliance-open-air-commissions/

    Nataša Z. Exodos, SI: new venue openning in Ljubljana, Slovenia - (International) Contemporary Art Museum Cukrarna https://cukrarna.art  https://www.facebook.com/Cukrarnaart-103299904913207 (it will be open for programme also to performing arts & NGOs)

    News from Estonia: eˉlektron is a halfway virtual, halfway physical platform that connects exploratory activities of performing arts and science. One of the projects: HOPE! A Creative Online Forum: Relaunching theatres on the transmedia stage 25 & 26. 3. 2021: https://elektron.art 

    News from Greece: In a time when all the world stays connected online, the firmly-established onassis new choreographers festival is moving into the digital realm to present eleven new works undaunted by dualistic notions of “pop versus high art”. Here, the body meets the hybrid and groundbreaking world of contemporary dance, and a new generation of greek artists make their debut. All videos are still online on Onassis youtube channel. https://www.onassis.org/whats-on/onassis-new-choreographers-festival-8/


    → NEW PROJECT & IDEAS

    Anton O., Zelyonka Festival: Augemented project in preparation (started in november 2020, it should be presented in June) link .. 




    → SEEK ADVICE (PROBLEMS)





    → SEEK PARTNERS
    Gyorgy Szabo, Trafo, HU: There is a dance festival which wants to develop its international profile in the city of Veszprem. Veszprem is one of the official Cultural Capitals in 2023. It is gonna happen in the month of May in each year. The festival is interested in collaboraion in the region in that time. Contact: Gyorgy Szabo, Trafo
    Festival of Veszprém happens on last week of May till 2023. I look for partners for presentations. So it means I would be interested in any initiative with international presentation that time.  It is still unclear the regional role and program of the festival. I would inform you when this part of the concept is worked out. It seems possible to present only small and medium indoor productions and outdoor as well. The only exception is 2023. 


    RELEVANT EVENT DATES OF MEMBERS 
    (festivals, conferences, special int. events etc.)

    Žiga P., Pekinpah, SI: 17 & 18 June 2021 (un)conference Dance>Money, Ljubljana http://newdance.org, 16 - 20 June 2021 Spider festival of radical bodies, Ljubljana http://spiderfestival.com 




    SPIN OFF (COMMON) PROJECT OF MEMBERS




    → SHARING

    • FB EIB OPEN GROUP
      • Members of EIB can share PR information (FESTIVALS, PREMIERS, INT. EVENTS - ENGLISH ONLY)
      • Other members can only view or post with approval by the moderator
      • FB MESSENGER 
        • Is to be used for urgent actions only (such as intl. petitions)




      *** (fragments)

      🔗eib-notes






      Edit Site

      Edit CSS